April 2006 Minutes

Montrose Community Band Board of Directors

Minutes from April 28, 2006

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The Board of Directors of the Montrose Community Band met Friday, April 28th, 2006 at the Zion Lutheran Church at 7:40 p.m. Those members in attendance were: Lyle Miller, Don Ludlow, Herb Probasco, Jim Gibson, and Yvonne McChesney.

Minutes

The minutes were read individually, corrected and approved.

Treasurer’s Report

• The Pavilion was paid $200 ($100 deposit already paid)
• Uniform pants were paid.
• Larry Sims was paid for the fall and spring concert CDs.
• We have received a few more donations and dues.
• Current balance $6,164.68
• Still only 50% of the members have paid.
• One of our members has donated $125 to cover the membership fees for those who couldn’t pay.
• Herb suggested that envelopes be given to remind people of the dues.
• Herb also suggested that if it is a hardship that they talk to Jim Gibson in private.
• Alpine Bank had pledged $200 for the Spring Concert and it hasn’t been received. Herb will get back with Tom Kenning. Jim Gibson was told to send an invoice; he sent a letter acknowledging the pledge and instructions for payment.

Committees

Finance and Fundraising – Herb Probasco

• The committee hasn’t met for some time.
• Herb needs to talk to Tri-State Employees Group regarding sponsorships, he should know by mid-May.
• Herb mentioned a grant request for the City of Montrose, $300 for music; Lyle will look into it.

Membership – Don Ludlow

• Don takes a visual attendance.
• Lloyd and Bridge Hannah won’t be back for the summer concert, their commitment to the Eastern Star ends in November.
• Bob Eisenman couldn’t be here tonight; he had an interview.
• We should try an ad in the Press for musicians again.
• Yvonne said she would e-mail Andy Burke asking him to mention to the bands that we are available for students to play in.
• Yvonne asked if we could be mentioned on the radio. Jim Gibson suggested KREY

Publicity – Herb Probasco

• · Herb will send out a membership announcement.
• Rocky Mountain PBS has the notice of the June 30 concert.
• Other publicity will kick in closer to the concert.
• Hopefully we’ll have sponsors.

Uniforms – Yvonne McChesney

• Hilary Valcho and Emily Johannessen have returned their uniforms. I am missing the paisley bowtie of Emily’s.

Website – Yvonne McChesney

• E-mail addresses were fixed.
• Yvonne hasn’t had time to put the budget on the she agreed to do.
• She will put the minutes on the site and send out links to them and see if the hits to the site increase.

Music Directory – Vacant

• The search continues.

Old Business

• Bob E. is definitely leaving.
• Jim Gibson called Bill Edmondson regarding band directors that he know. Those that Jim was able to contact wanted to stay retired.
• Herb suggested that maybe Carl would want to come back.
• Joe Reitz will be back on the 3rd of May and will contact Carl about the dinner.
• Andy King will direct the summer concert. Lyle will talk to Bob Eisenman about Andy rehearsing us since he’ll be directing.
• Herb said Bob wanted to look for the old tunes we have played in the library.
• Yvonne asked if we are going to keep Lincoln Portrait. Consensus is yes, but it shouldn’t be played outside, it would be good for the fall concert.
• Lyle filed the Annual Report online with the Secretary of State. If he filed in paper it would cost $100, online it only cost $10, he is donating the fee.
• We have received the certificate of exemption from the state so we don’t have to pay sales tax for purchases for the band.
• Lyle asked Jim to make copies of it to hand out to the board members.
• Jim will contact Wal-Mart so it will be on file.
• Herb said that Historic Downtown Montrose has paid to have the street closed for the July Main in Motion, we will be playing on the Courthouse steps.
• Jim Gibson went the Valley Symphony Choral Concert and they had refreshments at intermission. That might be something we could do. We would need a sponsor to provide it.

New Business

• Lyle was going to ask Dr. Krebs to be the MC for the Summer Concert.
• Lyle has purchased a score for the Fall Concert
• Lyle talked about classicalarchive.com where you can listen to and download music, $25 annually or free.
• Lyle found the Association of Concert Bands, founded 1977, a non-profit, www.acbands.org. It’s objective is to foster Concert Community and Municipal bands. Has a magazine and annual convention. There are different categories of membership.
  • $30 Individual
  • $45 Family
  • $1000 Lifetime
  • $50 Organization Membership
  • $258 for Organization BMI and ASCAP Licensing (if we ever have to charge for a concert we would have to pay this royalty fee.)
• Herb motioned to join at the $50 level. Motion accepted and funds approved. It will be listed on the program and website. We will try it for a year to see if it is profitable to the band.
• Jim mentioned that we needed to have our music selections for the summer concert.
• The Electric sign at Demoret Park isn’t going up, the City is making new regulations regarding signage.
• A new Notes page is needed in the handbooks. Don will take care of that.

Meeting adjourned at 8:50 pm.

Minutes corrected and approved.